Privacy Policy

Last updated: 15/01/2026

1. Who We Are

NextStep Scotland Ltd (“we”, “us”, or “our”) is a recruitment agency based in Scotland.
We are dedicated to helping young people, students, and school leavers find work opportunities and explore their career options while supporting employers across Scotland in finding motivated new talent.

Company Details:

Company name: NextStep Scotland Ltd
Registered in Scotland
Company number: SC858069
Registered address: Castlemount, Broom Place, Kirkcaldy, KY2 6UE
Email: nextstepscotland@gmail.com

NextStep Scotland Ltd is registered with the Information Commissioner’s Office (ICO) as a data controller in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

2. What Information We Collect

We collect and process personal information to provide our recruitment and employment services. This includes:

a) For Job Seekers and Candidates:

Name, address, phone number, and email
Date of birth (to ensure compliance with employment laws)
CV, qualifications, and employment/education history
References and right-to-work documentation
Bank details (for payroll, if applicable)
Any additional information you choose to share with us

b) For Employers and Clients:

Company name and contact details
Job vacancy information and descriptions
Business communications and agreements

3. How We Use Your Information

We use personal data to:

Match candidates with suitable job opportunities
Communicate with you about applications, placements, and career opportunities
Verify your eligibility to work in the UK
Manage temporary worker payroll and contracts
Comply with legal and regulatory obligations

We only process personal data where there is a lawful basis, such as:

Your consent
The performance of a contract
Compliance with legal obligations
Our legitimate business interests (e.g. placing candidates into employment)

4. How We Store and Protect Your Data

We take data protection seriously. Your information is securely stored in encrypted systems and protected by access controls.

Data is retained only as long as necessary:

Candidates: up to 2 years after your last contact with us (or sooner if you request deletion)
Clients: up to 6 years for record-keeping and legal compliance

You can ask us to delete, update, or correct your data at any time.

5. Sharing Your Information

We only share your information when necessary and appropriate, for example:

With potential employers (only with your consent)
With payroll and pension providers if you are employed through us
With legal or regulatory bodies when required by law

We never sell or rent your personal information to third parties.

6. Your Rights

Under the UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction or deletion of your data
Withdraw your consent at any time
Request that we transfer your data to another provider (data portability)
Object to or restrict processing of your data

If you wish to exercise any of these rights, please contact us at nextstepscotland@gmail.com
We will respond within one month.

7. Cookies

Our website may use cookies to improve your browsing experience and collect anonymous usage data.
You can manage or disable cookies through your browser settings.

8. Updates to This Policy

We may occasionally update this Privacy Policy to reflect legal changes or improvements to our services. The latest version will always be available on our website.

9. Contact Us

If you have questions about how we handle your personal information, please contact:

📧 nextstepscotland@gmail.com
📍 NextStep Scotland Ltd
Castlemount, Broom Place, Kirkcaldy, KY2 6UE

If you are not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.